Employer Obligations When Hiring Foreign Workers in Poland
A checklist: what to verify before letting someone start work, what to keep on file, and what needs to be reported to the authorities.
- Before work starts
- Verify the residence document
- Documentation
- Copy on file
- Registrations
- ZUS on time
- Risk
- Financial penalties
Table of contents
Before letting the worker start
- Checking a valid document that entitles the person to stay in Poland
- Keeping a copy of that document on file for the entire employment period
- A written contract, translated into a language the worker understands
- Registering the worker for social insurance within the statutory deadlines
During employment
A change of position, working time or salary may require an amendment to the work permit. Inspections most often check exactly this: whether the actual working conditions match what is stated in the documents.
We keep a deadline calendar for our clients: expiring documents, extensions and registrations. This way nothing falls through the cracks in the middle of the season.
This material is for information only and is not legal advice. Polish regulations and the practice of the voivodeship offices may change – contact our team about your specific case.
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