Workers from Ukraine.
The fastest start: a declaration instead of a visa

Not a standard type A permit. Ukraine is covered by the simplified declaration procedure — a declaration on entrusting work registered with the district labour office is enough. Ukrainian citizens staying in Poland under the special act additionally have access to the labour market once the employer files a simple notification through praca.gov.pl.

This is the fastest origin we offer: realistically 1 to 3 weeks from decision to the first day at work. Registering the declaration with the labour office usually takes from a few days up to 30 days, and for candidates already in Poland — holding UKR status with a praca.gov.pl notification — a start within days is often possible.

Ukrainian citizens with a biometric passport travel to the Schengen area visa-free, so no visa is needed to arrive. Longer stay and work require a valid legal basis: a national D visa, a single permit for residence and work, or the status resulting from the special act. We match the basis to each candidate's situation.

Since June 2025 the act on the conditions for entrusting work to foreigners has applied. The key changes are fully electronic filing through praca.gov.pl, abolition of the labour market test, a longer maximum period of work on a declaration, and an obligation to sign a written contract and register the worker with social security. For employers that means a shorter procedure but stricter inspections.

No. There is no labour market test with a declaration, and the 2025 reform removed the governor's statement from the permit procedure as well. This is one of the main reasons why Ukraine has the shortest lead time of all our origins.

Ukrainian and Polish are both Slavic languages, so the barrier is far lower than with Asian or African origins. Most candidates understand workstation instructions within days and communicate freely after a few months. Many have already worked in Poland and speak Polish at a working level.

Ukraine has a strong industrial base: metallurgy, machine building, construction, transport and large-scale agriculture. Candidates hold technical school and university diplomas, welding certificates and hands-on production and site experience. We verify credentials on paper and arrange a practical test for welders and operators.

Professional drivers need to exchange the licence and obtain a certificate of professional competence with code 95. We run this in parallel with employment legalisation so the driver can start routes without downtime. The driver card is issued once Polish licences are in place.

Because of martial law in Ukraine, travel by men of mobilisation age is restricted. In practice we recruit candidates already residing legally in Poland and the European Union, candidates holding an exit entitlement, and women, whose share in production and warehouse recruitment keeps growing. Every case is verified against documents.

We provide accommodation meeting sanitary requirements, transport to site, address registration, a PESEL number and help with opening a bank account. Coach travel from western Ukraine takes around a dozen hours, which makes it easy to schedule arrivals in batches.

A declaration currently allows work to be entrusted for up to 24 months, and the next step is a single permit for residence and work, usually issued for up to three years. With continuous employment the worker can settle in Poland permanently — many of our candidates later bring their families.

The budget is lower than for overseas origins: the declaration registration fee, transport from Ukraine or within Poland, medical checks and health and safety training, accommodation, and the agency fee. There are no visa costs, air tickets or lengthy consular procedures. We quote for the specific role and headcount.