How to Hire a Worker From Asia in Poland – Step by Step
From the first request to the first day on the shop floor: what happens at every stage, who is responsible for what, and how long the whole process really takes in Poland.
- Time to arrival
- 3–5 months
- Recruitment countries
- 20+
- Process stages
- 6
- Support
- One dedicated coordinator
Table of contents
1. Job request and position profile
Everything starts with a precise description of the position: the number of people needed, scope of duties, shift system, required experience, pay conditions, and the date by which the workers must be on site in Poland. The more detailed the brief, the more accurate the candidate pre-selection.
- Number of positions and job titles (e.g. production operator, welder, warehouse worker)
- Hard requirements: experience, qualifications, language level
- Conditions: hourly rate, bonuses, shift system, overtime
- Housing: whether the employer provides it or we arrange it
2. Candidate pre-selection
We source candidates through local partners in our recruitment countries. We run a pre-selection process: we verify documents, professional experience and motivation to relocate to Poland, then we send the full set of candidate profiles for the employer's approval.
Standard pre-selection does not include practical tests or language exams. Practical tests are available as an optional, separately paid add-on, only if the client requests them.
3. Work permit
Once candidates are approved, we compile the employer's documents and file an application for a type A work permit with the relevant voivodeship office (urząd wojewódzki). This is usually the longest stage of the whole process, and in practice it is what determines the actual arrival date.
- The employer's registration documents and statements
- Type A work permit application for a specific position and conditions
- Ongoing follow-up on formal gaps requested by the office
4. Visa and consular formalities
Once the work permit decision is issued, the candidate applies for a visa at a Polish consular post or a visa application centre. Waiting times depend on the country and how busy the consulate is – this is the one element no agency can control directly.
5. Arrival, relocation and onboarding
- 1
Transport
We organise the flight and the transfer from the airport straight to the address in Poland.
- 2
Housing
The flat or lodging is ready before arrival, at a standard agreed with the employer.
- 3
First days
Address registration, PESEL number, bank account, medical check-up and workplace safety (BHP) training.
6. Aftercare once employment starts
Once work begins, one coordinator stays with you: they track upcoming document deadlines, help with communication with the workers, and respond to any urgent situations. This is usually what decides whether the team stays for longer.
Frequently asked questions
How long does it take to hire a worker from Asia?
The realistic timeline from signing the agreement to arrival in Poland is 3–5 months. Most of the time is spent on the work permit and the visa procedure.
Does the employer have to provide housing?
There is no legal obligation to do so for every form of employment, but in practice it is essential. We can arrange and manage housing on your behalf.
This material is for information only and is not legal advice. Polish regulations and the practice of the voivodeship offices may change – contact our team about your specific case.
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